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Microsoft Office: The right way to Convert Older Microsoft Office Files
Even if you're utilizing Microsoft Office 2010, Office 2007, or a newer version together with Microsoft Office 365, it's likely you've got files created in Office 2003 or earlier. While you open any of those Word, Excel, or PowerPoint files from Microsoft Office, Compatibility Mode is turned on, and also you see [Compatibility Mode] within the title bar of the document window. Compatibility Mode ensures your files can still be fully edited by others who are utilizing previous variations of Microsoft Office although it's possible you'll not want this backwards capability. What are your selections for working with these "older" however essential files in a newer version of Microsoft Office?
Options for Working with Office 2003 Files
No Changes. When you're editing a file originally created in an Office 2003 program, you can continue to work in Compatibility Mode and save the file as traditional without changing the file format. That is, keep working with it and saving as before; the file will not be automatically modified to a new version. These Office 2003 files can still be opened from Office 2010 or any earlier version.
Save As to Newest Version. It can save you any Office 2003 or earlier file as a Office 2007 or newer version. The Save As option is discovered under the Backstage View/File tab (Office 2010 and newer) or the Office Button (Office 2007). The downside is that unless you specify a distinct location or delete the older file, each files will remain in the same location but with completely different file extensions.
Convert to Newest Version. To take advantage of the entire latest options in your present model of Microsoft Office, you can convert a file to the appropriate Office 2010/2007 file format. For example, the Convert command in Microsoft Word converts and replaces a document with the.doc format, and upgrades the file to the.docx format. The Convert option is really helpful over Save As.
How one can Convert a File to a newer Microsoft Office File Format
Changing your file gives you access to the new and enhanced options in Office 2016, 2013, 2010 or 2007 reminiscent of tables, expanded worksheets, and PivotTables in Excel, SmartArtwork and Image Types in Word, and new graphics and transition features in PowerPoint.
To Convert a File:
From one of your Microsoft Office programs (Word, Excel, or PowerPoint), open any file created in an earlier model of Microsoft Office.
In Office 2010 and newer: Choose the Backstage View (File tab) and select the Convert button from the Data tab. In Office 2007: Click the Office Button in the higher-left nook and choose Convert from the menu.
Subsequent, you will see a program-specific prompt concerning the convert action. Navigate by your choices.
If the program doesn't shut and reopen automatically, close the file and reopen it to continue using it with all of the available features in your present Office program. The converted file will open with the appropriate file extension. For example, when you save an Excel 2003 file containing macros, it will normally be converted as an Excel macro-enabled workbook (.xlsm extension).
Converted files are changed with the updated file and file format. The Convert command just isn't available when a file is already saved with an Office 2010/2007 file format. Note: Earlier than proceeding with the convert process, consider if you want to first backup your files.
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